At one of my Power Excel seminars recently, someone wanted to show a text field in the Values area of a pivot table. My pivot table options > display are greyed out for "show items with no data on rows" and "show items with no data on columns". Otherwise the pivot table’s source data range will not be accessible, and they will not be able to see the underlying data. my OLAP cube), it appears that the "Calculate Field" feature is not available. Do this by right-clicking on the table, picking PivotTable Options, Data, and ensuring that "Retain items deleted from the data source" is set to either "Automatic" or "Maximum" % of Grand Total. Every time I create a Pivot out of some data I cannot use the Option of Insert calculated fields. I made sure that my field settings >Layout&Print "show items with no data" has been selected. I have two slicers connected to separate sets of pivot tables "slicing" the same field. We will set up our Excel data to contain an array of columns and rows; Our Dates will be listed in Column A; Column B will contain our products; Sales will be held in Column C; Figure 2 – Setting up the Data. 08/16/2019; 7 minutes to read; d; v; v; In this article. And ... with Power Pivot I also notice this, which is the issue you posted, no? If you want to be super secure and make sure you don’t miss a step, then I recommend copying the pivot table and pasting the values and formatting to a new workbook. Clear old items in pivot table. We can grab it from there. If Table Properties is grayed out and the tab contains a link icon indicating a linked table, the data originates from a sheet in the workbook rather than an external data source.. For all other types of data, the Edit Table Properties dialog shows the connection name and query used to retrieve the data. There are two checkboxes for Display items with no data … But in OLAP pivot, this option is greyed out. Power BI lets you visualize all sorts of data from various sources. The only way to tell for certain if a cell is contained within a Table is to click on it and look at the Ribbon. However one would like to show those 2 months as well. I am using Excel 2011 for Mac and cannot find the “Show items with no data” option in the individual fields but only at the PivotTable Options dialog and still, it appears as grayed (disabled) and not sure how to use it. Excel adds the value field to the PivotTable with a unique identification number appended to its name. And how could you repeat the row labels for group in pivot table? But, the old items might still reserve in the filter drop down, this will be annoying. In my pivot table options, I have the following already checked: 1. I show you how in this free Excel Pivot Table tutorial.. SEARCH. You cannot use the now-hidden columns when making further changes to the report layout. I am using Office 365 and Excel 2016. To view the origin of the table, click Table Properties.. however I stumble at the first point where it says: PivotTable Analyze tab (Excel 2013) > Fields, Items & Sets > Calculated Item. The “Show Items With No Data” setting can only show items that are included in the source data at least once. I show you how in this free Excel Pivot Table tutorial.. Slicer Connection Option Greyed Out For Excel Pivot Table - How to Enable the Slicer Button Connection Option for Excel Pivot Table with just a couple of steps! The months October 10 as well as january, February and April 11 have no A Widgets sold. If Table Properties is grayed out and the tab contains a link icon indicating a linked table, the data originates from a sheet in the workbook rather than an external data source.. For all other types of data, the Edit Table Properties dialog shows the connection name and query used to retrieve the data. After creating the pivot table based on a data range, sometimes, we need to change the data source to our need. Press question mark to learn the rest of the keyboard shortcuts. Check the 'Show items with no data… Show Missing Data. However, there are instances when I change a filter those row data don't have column data. But in tphe outline layout, the headings will be displayed at the top of the group. I'd like those columns to show in my pivot table, even if they contain no data so that my lookup formulas continue to work. I have several pivot tables with with either products or customers in rows and months in columns. To do so, one can go to Pivot Table Options > Display and click on "Show items with no data on rows". Thread starter l1napier; Start date Feb 27, 2013; L. l1napier New Member. Use the % of Grand Total custom calculation to compare each value to the overall total. Tables are a great PivotTable data source, because rows added to a table are automatically included in the PivotTable when you refresh the data, and any new columns will be included in the PivotTable Fields List. Check out the difference in the Pivot Tables below. Close. Excel Podcast. The solution. However, that setting only displays items that are included in the source data at least once. Create multiple pivot table and filter single item. Bottom line: Learn why the pivot table date group feature is disabled, grayed out, or does not work, and a few quick tips for finding the problem. Start Here; Learn. Your data should be organized in a tabular format, and not have any blank rows or columns. Check that there are no Blanks, Zero or Non Date entries in the Dates of the source data. If the source data table is sorted ascending by name, the result can be achieved with a formula. A problem I ran into when creating a new query in my freshly installed Microsoft Excel 2016 was that I could not import data to the Data Model. Click OK; Missing Data in Pivot Table. Pivot A shows data without zero values. I created a measure and when I went to drag it over to my Pivot table in the VALUES field all the numbers transferred over correctly but there was no grand sum. Thank You, Brian Catalano. We will set up our Excel data to contain an array of columns and rows; Our Dates will be listed in Column A; Column B will contain our products; Sales will be held in Column C; Figure 2 – Setting up the Data. This is set in the ‘Load To’ dialog when you open a new Workbook and choose ‘New Query’ to import data from a file or database. Ideally, you can use an Excel table like in our example above. Outside of the table, I have various calculations, 12 month trend, 3 month trend, current month compared to trends etc. If you try to pivot off this data, the calculated field will still be grayed out. Right-click the value field in the PivotTable, and then pick Show Values As. The months October 10 as well as january, February and April 11 have no A Widgets sold. The only other option left is to go to Field Settings > Layout & Print and check the box for "Show items with no data" One quick comment to add to the excellent answer by PsyMann above; you must have the PivotTable set to retain data for deleted items or the option to "Show items with no data" will be greyed out. Joined Jul 11, 2008 Messages 5. By default, your pivot table shows only data items that have data. How to do dynamic named ranges. Another reason for this in Excel 2010 and above is that the Pivot Table you are looking at is actually a PowerPivot Pivot Table (actually the same reason but you could have underlying data you did not know you had). Posted by 1 year ago. 12/02/2016. A pivot table in Excel allows you to spend less time maintaining your dashboards and reports and more time doing other useful things. Pivot A shows data without zero values. JavaScript is disabled. In normal Pivot table, there is "show items with no data" which will do these function. After creating the pivot table based on a data range, sometimes, we need to change the data source to our need. Thus, The column header with no data does not show up in the pivot. I think it meets all criteria (no blank fields, data source is in Date format) but annoyingly, it's not happening for me atm. But in OLAP pivot, this option is greyed out. Hi, As far as I know, the "Show items with no data on columns/rows" setting is only available for an Online Analytical Processing (OLAP) data source.If we want to show items with no data in Excel 2013, please try the following steps: Right-click an item in the pivot table field, and click Field Settings The first slicer shows all the selections normally. One of users biggest frustrations with cube connected PivotTables is that they can’t add calculated fields like they can with a regular PivotTable – the calculated field is greyed out on the ribbon. Thanks to the Data Model and the new DAX function CONCATENATEX introduced in 2017, you can build such a pivot table. However, it is renamed back to measure in Excel 2016. Pivot tables are excellent for summarizing numbers. Similar results can be attained using dimension table in PQ/data model as well. Tried below code but still did not work. When slicer/Timeline clicked and the specific data for that range not found, the hidden rows will not move beyond the pivot table header. Any ideas? I had no filter buttons on top of one of my table worksheets + Filer Button was greyed out. I have established a table already on this page, so EDIT table may be more appropriate. In Excel 2013, it was renamed as a calculated field. The difference in the model is that the tables or columns no longer appear in the field list. The second slicer only shows the first selection normally while the rest are "greyed out." I want these columns to show even if filtered. I have gone into Pivot Table Options > Display > Show items with no data on rows/columns, and … A calculated field in a table in a Data Model is the field obtained by a DAX formula. And appear to … If you hide tables or columns that are actively used in a report layout (for example, hiding all of the columns in a Date table after using Calendar Year as a slicer in Excel), the report layout is preserved. To do so, one can go to Pivot Table Options > Display and click on "Show items with no data on rows". Unfortunately, that didn't make it smaller. Sometimes, you need to convert the compact layout to outline form to make the table more clearly. (For some reason the pivot tables will not refresh properly and I am trying to find out why. Here is what I have done to attempt and fix: 1. Do this by right-clicking on the table, picking PivotTable Options, Data, and ensuring that "Retain items deleted from the data source" is set to either "Automatic" or "Maximum" Use the % of Grand Total custom calculation to compare each value to the overall total. The value that is entered in the field. Hi Michael, I have a similar issue with Show report Filter pages being greyed out but only on some of my Pivot Tables, Reading through this Blog, I have checked the following, I do have one item in my filter and I am not using Power Pivot (as far as I can tell) however I have other Pivot tables very similar to this and the option is not greyed out. % Of Grand Total. 1. Still can't attach the file because of size, which is another thing I don't understand because it's only 1,200 rows with one pivot table! Pivot tables are excellent for summarizing numbers. I cannot make my pivot table display rows for items without data. The only other option left is to go to Field Settings > Layout & Print and check the box for "Show items with no data" Close. Extremely frustrating as I have the need to distribute Pivot Table data to many corporate users, but do not want all of the underlying data to be exposed or shared. Also, the option to "summarize by sum" in the value field was greyed out. I'm not sure what you mean by a data model but I don't believe I'm using a data model and I don't believe it's a Power Pivot. Log In Sign Up. However, as you can see below, that box is greyed out. Please note that at the Chandoo.org Forums there is Zero Tolerance to Spam, Post Spam and you Will Be Deleted as a User. However, as you can see below, that box is greyed out. This inherent behavior may cause unintended problems for your data analysis. Pivot B shows the complete data set including those months and products with no units sold. Pivot B shows the complete data set including those months and products with no units sold. If you can, upload the workbook to DropBox or some other 3rd party file sharing site. I am using 2016. If you’d like it to appear, you can add a fake record to the source data: I have tried two commonly proposed solutions, unfortunately both didn't do the trick: 1) Right click on the item in question -> Field settings -> Layout&Print -> Show items with no data (this one I have ticked but it doesnt help) The choices are % of Row—Shows percentages that total across the pivot table to 100%. You should right click on the field (in this case Invoice Month) and go to field options and check "Show items with no data". New comments cannot be posted and votes cannot be cast, Discuss and answer questions about Microsoft Office Excel and spreadsheets in general, Press J to jump to the feed. Hello, I'm having trouble creating a pivot table because I can't figure out why there are no fields are showing up in my field list. If you try to sort a range of cells that are partially within a table and partially outside a table, you’ll find that the Sort and Filter options are grayed-out and unusable, even though the cells might look completely ordinary! Tried below code but still did not work. My option is greyed out, along with Calculated Field, Solve Order and List Formulas. Clear old items in pivot table. A problem I ran into when creating a new query in my freshly installed Microsoft Excel 2016 was that I could not import data to the Data Model. You must log in or register to reply here. A pivot table needs numbers in the values area, so it is not the solution in this scenario. Worked for me and I hope this may help others with this problem Excel 2016 I've checked my data source and it includes my column headings on the data source table. I've checked my data source and it includes my column headings on the data source table. When creating a visual, Power BI only shows relevant data when creating a visual to properly manage how data is presented and displayed. When you click the Show Values As drop-down, you have eight choices other than Normal. Use this option: To show or calculate: No Calculation. Skill level: Beginner The date grouping feature of pivot tables is a great tool that can save us a lot of time. In earlier versions of Power Pivot, the calculated field was termed as a measure. BUT, if you make a dynamic range on the table and create a new pivot table that references the dynamic range of the table instead of the table itself, the calculated field will not be grayed out. 1 “Show items with no data” option greyed out (PivotTable) unsolved. At one of my Power Excel seminars recently, someone wanted to show a text field in the Values area of a pivot table. I'm looking for the sum of 310 + 929 to show up as a grand total of 1,239. Click the option you want. % Of Grand Total. Drop the data into Excel into a table. I will appreciate your help. Sometimes, they filter out all the data in a particular column/row, but I still need that column/row to show up so that the table stays the same size. Log In Sign Up. Change the name if you want. I have a pivot in tabular form that is pulling data from PowerPivot/Data Model that I want to display all the row categories even if there is no … Press J to jump to the feed. I would Need Microsoft Support urgently on the issue. Dear all I would like to ask for your help, Im trying to activate the options "show items with no data on rows" and "show items with no data on columns" in Pivot Table Options / Display , but I cant. To see items with no data in a pivot table, you can change the pivot table settings, as described in the section above. Hello, I'm having trouble creating a pivot table because I can't figure out why there are no fields are showing up in my field list. i have tried to re-define the data source table by using the Insert Table button and the CTRL + T command, but they do not work). To view the origin of the table, click Table Properties.. However if I sent the same Excel to somebody and they create a Pivot out of the same data and then they send it back to me then I can use the calculated field on the PIVot that this other person created but not at the Pivots I created. Even check that the dates are Numbers and not text. Thus, The column header with no data does not show up in the pivot. My option is greyed out, along with Calculated Field, Solve Order and List Formulas. I want these columns to show even if filtered. But, the old items might still reserve in the filter drop down, this will be annoying. For a better experience, please enable JavaScript in your browser before proceeding. PivotTable - Display Items with no data greyed out?! There are two things that can cause your Slicer connection to be greyed out! If you hide tables or columns that are actively used in a report layout (for example, hiding all of the columns in a Date table after using Calendar Year as a slicer in Excel), the report layout is preserved. Of 310 + 929 to show even if filtered, you can, upload the workbook DropBox... How data is presented and displayed for the sum of 310 + to. Dax formula reports and more time doing other useful things headings on the data to... 2010: pivot table 7 minutes to read ; d ; v ; in this free pivot! Data is coming from an external source ( i.e date Feb 27, 2013 ; L. new. This free Excel pivot table it appears that the underlying data is and... On this page, so EDIT table may be more appropriate with no appears... Keyboard shortcuts ” setting can only show items with no data does not up! 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Tables `` slicing '' the same problem can occur with dates are grouped as months, then. No Blanks, Zero or Non date entries in the model is the field Settings the! Same field of grand total `` pasting formats '' and such be grayed out. those row do... Outside of the most powerful features within Microsoft Excel date Feb 27, 2013 ; l1napier. My column headings on the issue you posted, no appended to its name are greyed! My pivot table shows only data items that are included in the list. Properly and i am trying to find out why one of the keyboard shortcuts how in article...